1.1 This policy describes the way that the Association plans and sets registration fees, including refund terms and conditions. It applies to all registration fees paid directly to the Nepean Knights Minor Lacrosse Association.
1.2 The principle behind the policy is to ensure all registration fees are set annually by the Association’s Board of Director, are reasonable and communicated to members in a timely manner.
2.1 Registration fees and timelines will be set by the Board of Director each year and communication to members in a timely manner.
2.2 For planning purposes; a late fee of $50 will be charged for players registering and/or making payment after the posted registration date cut off. The deadline for registration and payment of fees will be determined each year by the Board of Director and communicated to members at the time of registration opening, based on a reasonable timeline. There will be no late registration fees charged for families registering for the first time.
2.3 Members may not participate in any activities until all fees have been paid in full.
- Team Fees
3.1 The Association commits to ensuring that all team fees are reasonable and set with team agreement. Team fees must be based on a budget of reasonable expenses, tournaments, and miscellaneous costs, divided equally by all players.
3.2 The Association shall not be responsible for any monies paid directly to a team, team coach, or team official, and the Association shall not entertain requests for any such refunds.
3.3 The Association shall not be responsible for any monies raised and collected by teams through sponsorship or fundraising efforts.
4.1 Refund conditions are set to allow a reasonable period of time following registration for parents/players to withdraw, while still safeguarding the long-term financial stability of our programs.
4.2 The Association commits to program expenditure based on registrations. The expenses are not recoverable to the program if/when a member withdraws.
4.3 All refunds must be made by email to the Registrar by the individual who paid the fee(s).
4.4 An administrative fee will be charged on approved refunds. The Administration Fee will be set annually by Association’s Board of Directors to reflect deductions at source that are not received by the club as part of the registration payment (Insurance, OLA Registration Fees, etc.) and that are not refunded to the Association by the OLA.
4.5 The amount of any refund, including special or extenuating circumstances, is at the discretion of the Association’s Board of Directors.